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Snapshots

In Prysm, after you type notes on a Sticky Note, annotate any asset, or make any changes to content on your workspace, you have several options to save and share that content:

  • Leave the asset as it is on the workspace. Prysm maintains the workspace as it is, and you can sign in from any Prysm application, access the workspace, and work with your assets. The ideal way to share content in this scenario is to share a workspace link.
  • Take a snapshot of an individual asset. When you take a snapshot, you save an image of the asset and any annotations on it. Prysm saves snapshots in your project files.
  • Take a snapshot of the entire workspace. This option saves an image of all your assets, as well as workspace backgrounds and text added with the Text tool.
  • Share the asset. When you share, you email an image of the asset to yourself or others.
  • Share a snapshot. In your project files, you open a snapshot image, and then you share it.
  • Share your desktop. In Prysm for desktop, you can share a desktop application or your entire desktop with others.

When you share an asset or a snapshot, Prysm sends an email to the people you specify. In the email, recipients can click View in Prysm to join you in your workspace for collaboration.

Tip: Sharing snapshots is a good way to communicate work in progress to those who aren't part of a Prysm collaborative session and to maintain a visual history of work. Sharing enables you to email images of assets with notes and annotations to yourself, to other project participants, or to other valid email addresses.
ClosedTaking asset snapshots

You can take a snapshot of an asset to capture an image of the asset's current state, including annotations. Snapshot is an option on the side menu for Project Files, Sticky Notes, Web Browsers, and Sketchboards, and Live Sources.

To take a snapshot:

  1. When the asset is on the workspace, click it to display the side menu.
  2. Select Snapshot from the side menu.
  3. Enter a file name for the snapshot, and select Save.
    The snapshot image is displayed on the workspace and is saved in the Snapshots category in the Project Files.
Note: The side-menu tools available for the original asset are not the same as those for the snapshot. The snapshot is an image of the original asset.
ClosedTaking workspace snapshots

You can capture a full-screen snapshot of an entire workspace to maintain a visual record of the current state of a project.

Note: A workspace snapshot is a full-screen image of the entire workspace. To capture a complete project with fully functional assets, you can duplicate the project. If you have a project with a lot of large project files or assets, consider duplicating the project when you aren't actively using it, because project duplication for large projects may take several minutes and you can't use the project while it is being duplicated. For information, see Duplicating Projects

In Prysm for web and Prysm for desktop:

  1. Select Tools > Workspace Snapshot.
    The snapshot opens as an asset on your workspace. Prysm also saves it to your project files with a default name based on the date and time.
  2. To rename the snapshot image, select Tools > Snapshots, select the gear icon next to the snapshot, select Edit, and type a new file name.
Tip: In Prysm for web, you can also add snapshots and other assets by right-clicking on the workspace background and selecting from the menu:

In Prysm for rooms:

  1. From the Touch Menu, select Tools > Take Snapshot.
  2. Enter a name for the snapshot (or use the default name), and select Save.
    Prysm saves the snapshot to your project files and opens it as an asset on your workspace.
ClosedSharing asset snapshots

You can quickly share a snapshot of your asset with others (or yourself):

  1. Click the asset on the workspace to display its side menu.
  2. In the side menu, click Share.
  3. Enter the email addresses of people you want to receive an email of the snapshot.
    To make it easy to email the snapshot to yourself, Prysm adds your email address automatically.
    The email includes a link to take recipients to the workspace.
Tip: You might want to size the asset before sharing it. An asset with larger dimensions creates an image with a larger file size and, therefore, a larger email to send and receive.
Note: In Prysm Go, where you can share multiple asset snapshots in a single email, the email could exceed 10 MB, at which point Prysm splits the email into multiple emails.
ClosedSharing workspace snapshots

After you take a workspace snapshot, you can share it with others:

  1. Take a workspace snapshot.
  2. If the snapshot is not already open as an asset on your workspace, go to Project Files > Snapshots.
    If the snapshot is already on your workspace, go to step 4.
  3. Click the snapshot you want to share.
    The snapshot opens on the workspace.
  4. Click the snapshot asset to display its side menu.
  5. In the side menu, click Share.
  6. Enter the email addresses of people you want to receive an email of the snapshot.
    Prysm emails the snapshot image to those people. The email includes a link to take recipients to the workspace.
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