Understanding file access
Who can do this?
- Prysm for rooms users
- Prysm for web users
- Prysm for desktop users
- Prysm for iPhone users
You can import files from local or shared drives to Prysm. Or you can use Prysm 's co-browser or Prysm for desktop's browser to open files from a file storage account and use built-in editors.
Example: If you connect your Microsoft OneDrive for Business account to Prysm, and import a Microsoft Word file into Project Files, you can view and annotate that file in Prysm. If you want to make edits to any actual content saved in that Microsoft Word file, you need to access your Microsoft OneDrive for Business account through a Prysm for desktop's browser or a co-browser, open the file there, and use OneDrive's built-in Microsoft Word editor to edit the file's content.
The following workflows demonstrate when to use imported Project Files and when to use a browser to access your file directly in your web-based file storage account.
Using an imported project file
Import project files for easy navigation and so that participants using any Prysm client can view and annotate the file.
- Access the file (for example, a Microsoft OneDrive for Business file called Sales Territory Document).
- Select and drag the files to the Files pane or directly onto a workspace.
- From the workspace, annotate the file, take snapshots, and share.
If you remove the file from the workspace, it is still part of the Project Files.
Using a browser for file access
Access files using Prysm for desktop's browser or a co-browser when you want to use the built-in editors from web-based file storage providers.
- In the browser, sign in to a file storage provider such as Box, Dropbox, Google Drive, or Microsoft OneDrive for Business.
- In the browser, open the Sales Territory Document.
- The browser is on the workspace, so you can annotate the file, take snapshots, and share.
To edit the file, interact with it in the browser.
If you don't import the file, it is not part of the Project Files.
Note: In rare instances, web-based file storage accounts give a file an extremely long URL. Prysm web browsers can't open URLs that exceed 500 characters.
Note: When you open files from file storage accounts (OneDrive for Business, Box, Dropbox, and Google Drive) in Prysm browsers, not all document functionality is supported. For example, Prysm does not support printing files from the browsers.